Financial Audit Services and Tax Return Filing and Preparation
General
Workforce Development Council Snohomish County (WDCSC) is releasing a Request for Proposals (RFP) for Financial Audit Services and Tax Return Filing and Preparation for the period of July 1, 2010 through June 30, 2011.
All prospective bidders must insure all mandatory requirements are met as stipulated in the RFP to qualify for evaluation by the Audit Rating team. NO EXCEPTIONS WILL BE MADE.
Schedule
April 15, 2011 |
RFP released |
|
April 29, 2011 |
RFP Responses due to WDCSC |
No later than 5 p.m. |
May 10, 2011 |
Presentations by bidders |
7:30am at the WDCSC |
May 10, 2011 |
Responses are rated by the Finance Committee |
|
June 14, 2011 |
Accepted proposals are announced after WDCSC Board meeting |
No later than noon |
Questions & Answers
Questions are considered public information and will be posted, in their entirety, on the WDCSC website at www.wdcsc.org with answers within 48 hours of receipt.
Questions will be accepted by e-mail only, and only until April 22, 2011. Please put Financial Audit Services PY10 RFP in the subject line. Questions submitted in alternate formats or after that date will not be answered.
All questions and letters of intent should be submitted to Erin Monroe at erin.monroe@wdcsc.org.
Q1: Will a copy of the FYE 6/30/10 audited financial statements be available? I saw from the 2010 data collection form that you had a clean audit for 2010. Congrats!
A1: Our FYE 6/30/10 audited financial statements are posted on our website.
Q2: A letter of intent is briefly referenced in the RFP. Is a formal letter of intent required to be submitted prior to submitting the final proposal to provide services?
A2: The WDCSC would like a letter of intent submitted prior to submitting the final proposal.
Q3: How will the reported federal assistance for FYE 6/30/11 compare to federal assistance received during FYE 6/30/10?
A3: Our federal assistance for FYE 6/30/11 should be very similar to the grants reflected in our Schedule of Expenditures for Federal Awards (SEFA) from 6/30/10. Our primary funding is Department of Labor – Workforce Investment Act funds (including American Recovery Act) that are received as a pass-through from the state; Employment Security Department (ESD). We receive other direct federal funding (e.g. Department of Education and Department of Health and Human Services), pass-through-funding from various sources, and private funding (Gates Foundation), as well.
Q4: Are you currently subject to A-133 audit requirements; do you anticipate being subject to the requirement for the year ended June 30, 2011?
A4: Yes. We are currently subject to A-133 audit requirements for the year-ended June 30, 2011.
Q5: Does the Council anticipate receiving ARRA funds for fiscal 2011?
A5: Yes. We continue to receive pass-through ARRA funding from Department of Labor and Department of Education through various state and local areas. These are reflected in our Schedule of Expenditures for Federal Awards in the prior audited statements.
Q6: What do you like and/or dislike most about your current audit firm? What is the reason for considering a change?
A6: Every three years, the WDCSC undertakes a formal Request for Proposal process for our A-133 audit and 990 tax services. We did not have any issues with the auditors we contracted with over the past three years. They have been very professional and knowledgeable.
Q7: What were the fees paid/budgeted by the Council for the June 30, 2010 audit? Any other fees paid for consulting services or additional accounting assistance?
A7: We budgeted and paid $37,250 for the June 30, 2010 audit. We paid approximately $5,000 for additional accounting assistance from an independent contractor.
Q8: Is there any material financial change for the Council subsequent to the June 30, 2010 audited financial statements that is not reflected on the issued statements as a subsequent event? New revenue resources, Federal programs, etc.
A8: No material financial changes occurred between June 30, 2010 and June 30, 2011 that are not already reflected in the subsequent events.
Q9: If you could please provide a copy of your June 30, 2009 audited financial statements, it would be much appreciated.
A9: Our FYE 6/30/09 audited financial statements are posted on our website.
Q10: You mention in the RFP that fieldwork should start no later than November 1st. How early would the accounting records be ready for audit ?
A10: The 2010 records should be ready for the audit in late September/early October.
Q11: How many programs were audited as Major in 2010 A-133 audit?
A11: The Workforce Investment Act (WIA) cluster (including WIA ARRA funding) was the only major program audited last year.
Q12: Have you had any disagreements with current auditors in the past audits?
A12: No.
Q13: Cost proposal – would a three year quote be required or only for the initial year?
A13: We only require a cost proposal for the first year. The cost can be renegotiated for the second and third years should we decide to continue services with the selected audit firm.
Q14: Has the Council been subject to any examinations by regulatory or granting agencies in the past three years?
A14: The Council undergoes multiple audits and monitoring reviews by granting agencies each year. Since July 1, 2011, the Council has been audited or monitored by six granting agencies, in addition to the A-133 audit and quarterly monitoring reviews by Snohomish County.